AI License Manager

Overview

Enterprise AI license governance dashboard for tracking tool spend, adoption, and compliance across an organization. Covers request-to-approval workflows, department-level coverage, seat utilization, and a quarterly executive scorecard.

The Challenge

As companies adopt more AI tools (Claude, ChatGPT, Copilot, Cursor, and others), license sprawl becomes a real cost and compliance problem: nobody has a single view of who has access to what, how much the company is paying for idle seats, which departments are actually adopting the tools they're paying for, or how fast access requests get resolved. Spend tracking and access decisions end up scattered across spreadsheets, Slack threads, and vendor invoices.

The Solution

AI License Manager centralizes all of that into one dashboard.

Key Features

• ✓Dashboard Overview: real-time view of AI coverage across the org (% of employees with at least one licence), total monthly AI spend, pending requests needing a decision, and rollups by depa
• ✓License Requests: a structured request/approval workflow: employees submit a tool + justification, admins approve/deny/confirm access, and every decision is logged with a reviewer and times
• ✓Metrics & Goals (AI Scorecard): a quarterly executive scorecard that goes beyond raw counts to answer "is the AI investment working?" It tracks leading and lagging indicators (activation ra
• ✓Inventory & Billing: tracks paid seats, idle/reclaimable spend by tool, and renewal exposure.
• ✓Users & Departments: full roster view with license assignment, adoption gaps, deactivated users, and department-level penetration.
• ✓Activity log: audit trail of every access change.